All academic work completed in the study away program is certified by the Executive Director of the Center for International Programs and the Registrar and recorded on the student’s Kalamazoo College academic transcript on the basis of examinations and reports supplied by supervisors and teachers on study away. The distribution of credit towards the major, minor or concentration will be determined by the specific academic department. Credit distributions for other college graduation requirements are determined by the CIP and the Registrar.

We encourage students to obtain approval from the department for specific credit prior to taking courses on study away and to retain copies of coursework including syllabi, bibliographies, and course descriptions until grades have been processed on the Kalamazoo transcript. Please fill out this course substitution form that will allow you to get Major/Minor specific credit if approved by your department. Communication with Faculty, the Registrar and Center for International Programs staff members is easily accessible via email. Only those courses from study away which are within the “Liberal Arts Tradition” of the College will be accepted for credit. Typically, distance learning courses will not be eligible for transfer of credit.

In most cases, students may expect grades from study away to be processed 8 to 12 weeks after the completion of the program. In some cases there may be a delay because the host institution will not release transcripts due to fees or fines due from the student. Once students have completed the study away program and (where necessary) consulted with the Registrar after grades and credits have been received from the programs, the appropriate grades and credits will be recorded on the transcript. At this time, students should be able to view their grades on the College’s portal web site. Students may contact the Office of the Registrar while away via email at regist@kzoo.edu.